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Home/Weddings/Checklist

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Your Bali wedding checklist

Everything to sort out, from the first venue visit to the week you fly home, with the Bali-specific steps couples miss: the paperwork, the rainy season and the island’s holidays.

Your wedding date

0 of 58 done

Add your date and every step below gets its own deadline.

12+ months
- Agree a total budget in your home currency and in rupiah, and who is paying for what.Budget planner →
- Choose your month: April to October is the dry season, while November to March brings heavy downpours, wettest in December and January.
- Keep clear of Nyepi (Monday 8 March 2027): the whole island, airport included, shuts for 24 hours, so no one can fly in, fly out or leave their hotel.
- Check your date against Galungan and Kuningan (13 and 23 January, 11 and 21 August 2027) and Idul Fitri (10–11 March 2027), when roads, flights and staff rotas are stretched.
- Decide whether to marry legally in Bali or sign the papers at home first; a legal Bali wedding needs you both to share a religion recognised in Indonesia.Celebrants & MCs →
- Draft a guest list and ask the people you cannot do without whether they can travel to Bali before you fix the date.
- Narrow down the style and area of Bali you want: cliff-top Uluwatu, rice-field Ubud, or the beaches of Seminyak, Canggu or Sanur.Venue quiz →
- Book a Bali-based planner if you want one; they handle local permits, vendors and the paperwork in Indonesian.Wedding Planners →
- Book your venue and get in writing what the fee covers, the guest limit, the music curfew and the covered space if it rains.Wedding Venues →
- List every deposit and payment date, the currency each vendor bills in, and whether prices are quoted ++ (about 21% tax and service on top).Budget planner →
9–12 months
- Book your photographer and check they have shot at your venue or in the same light (cliff-top sun, jungle shade).Photographers →
- Book a videographer, and ask whether they work as a team with your photographer.Videographers →
- Send save-the-dates with the date, the area of Bali and a rough cost of flights and stays, so guests can book early.
- Hold rooms for guests near the venue: a group rate at one hotel, or two or three large villas, with a date by which unbooked rooms are released.
- Set up one place for guest information (a simple website or group chat) with travel tips, the schedule and the dress code.
- Book your celebrant, or for a legal wedding the minister or priest who will marry you and sign the forms.Celebrants & MCs →
- Decide whether to add a Balinese blessing, and ask your planner to arrange a local priest and the offerings.Celebrants & MCs →
6–9 months
- Book hair and make-up, and ask about long-wear products that hold up in heat and humidity.Hair & Makeup →
- Book flowers and styling; local tropical blooms such as orchids and frangipani travel less and last better in the heat than imported stems.Florists & Decor →
- Book music for the reception, and Balinese dancers or a gamelan ensemble if you want a local welcome.Music & Entertainment →
- Order your dress or suit in a light, breathable fabric, leaving time for fittings at home before you fly.Bridal Wear & Suits →
- Agree a wet-weather plan with the venue: where the ceremony moves to, who makes the call and by what time.Wedding Venues →
- Book guest transport between stays and the venue; traffic is slow and Uluwatu to Seminyak can take well over an hour at peak times.
- Update your budget with signed quotes and add a buffer for exchange-rate swings.Budget planner →
4–6 months
- If marrying legally, check what your embassy issues (a CNI or a sworn statement that you are free to marry) and what the Bali civil registry needs.Celebrants & MCs →
- Gather originals for a legal wedding: passports, birth certificates, any divorce or death certificate, and 4x6 cm photos of you as a couple.
- Have your documents translated into Indonesian by a sworn translator; your planner or celebrant can usually arrange it.Wedding Planners →
- Book your cake and ask how it will be kept cool before it is cut.Wedding Cakes →
- Send invitations with the RSVP date, ceremony time and a dress code that suits the heat, sand or grass.
- Book your own flights; for a legal wedding, land at least a week before so there is time for appointments and the civil registry.
- Book a menu tasting and collect guests' dietary needs: vegetarian, vegan, allergies and religious requirements.Wedding Venues →
2–3 months
- Book your consulate appointment for the week you arrive; the registry does not normally accept a CNI issued more than three months earlier.Celebrants & MCs →
- Confirm who will lodge your notice of marriage with the civil registry, which must be done at least 10 days before the wedding.Celebrants & MCs →
- Send guests the entry rules: a passport valid for six months, and a visa on arrival or e-VOA (IDR 500,000, 30 days) unless they hold an ASEAN passport.
- Remind guests to pay the IDR 150,000 Bali tourist levy online and complete the All Indonesia arrival card before they land.
- Chase RSVPs and give the venue your final guest numbers.Wedding Venues →
- Write the running order with your planner: arrival times, the ceremony, golden-hour photos, speeches and the music curfew.Wedding Planners →
- Prepare welcome bags: sunscreen, insect repellent, a hand fan, the schedule and a map with pick-up points.
Last month
- Pay balances on the dates in your contracts, keep every receipt, and ask which vendors want cash in rupiah.Budget planner →
- Prepare envelopes in rupiah for drivers, the hair and make-up team, the band and venue staff; the ++ service charge is shared out, but a personal thank-you is appreciated.Budget planner →
- Send every vendor the running order, a map pin for the venue and a single contact number for the day.Wedding Planners →
- Confirm pick-up times and points for every guest transfer, plus a later run for those who stay to the end.
- Confirm the blessing, the offerings and the sarong and sash guests will need if you visit a temple.Celebrants & MCs →
- Finish the seating plan, place cards and table names.
- Pack your documents folder, rings, vows and wedding outfit in your hand luggage, never in the hold.
Last week
- Attend your consulate appointment and any civil registry visits with your planner, carrying the originals and copies.Celebrants & MCs →
- Have your hair and make-up trial in Bali, so you see how it holds in the heat.Hair & Makeup →
- Walk the venue at the hour of the ceremony to check the light, the shade and the wet-weather set-up.Wedding Venues →
- Agree with your planner who makes the final weather call on the day, and by what time.Wedding Planners →
- Hand the rings, tip envelopes and vendor contact list to one trusted person.
The day
- Eat a proper breakfast, sip water all day and stay out of the midday sun before photos.
- Put out water, fans, sunscreen and insect repellent where guests wait for the ceremony.
- Build 30 minutes of spare time into every transfer; temple processions can close roads without notice.
- Step away from the party for ten minutes at sunset; your photographer will thank you.Photographers →
After
- If you married legally, collect your marriage certificate and get a sworn English translation for use at home.Celebrants & MCs →
- Check how your home country recognises the marriage before changing your name; Australia and the UK do not require you to register it there.
- Settle any last payments, then review your vendors; it helps the next couple choose.
- Send thank-you notes and share the photo gallery with your guests.

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